1. BOOKING AND PAYMENT

A. A BOOKING FEE IS REQUIRED UPON RETURN OF THIS BOOKING FORM (NON REFUNDABLE SUBJECT TO PARAGRAPH 3.

B. A DATE MAY ONLY BE CONSIDERED RESERVED ONCE A COMPLETED BOOKING FORM HAS BEEN RECEIVED AND FUNDS ARE CLEARED. UNTIL THAT POINT DATES CANNOT BE GUARANTEED. IF A DATE IS NO LONGER AVAILABLE ANY DEPOSIT RECEIVED WILL BE RETURNED TO THE SENDER WITH NO FURTHER LIABILITY ON EITHER PARTY.

C. THE FULL BALANCE IS PAYABLE AT LEAST 20 DAYS PRIOR TO THE DATE OF YOUR WEDDING. IN CASES WHERE A BOOKING HAS BEEN MADE WITHIN THE 20 DAY PERIOD, THE FULL (NON REFUNDABLE) BALANCE IS PAYABLE. FAILURE TO PAY THE FINAL BALANCE WITHIN THIS PERIOD WILL CANCEL YOUR BOOKING AND THE FULL PRICE AGREED WILL BECOME CHARGEABLE.

Vangelis Petalias Pictures take his bookings on a first come first serve basis so he recommend booking as soon as you can in order to avoid disappointment. Bear in mind that the high season for weddings is from June – October and the most popular days are Saturdays, although in Cyprus/Greece any day of the week is a popular day for a wedding seeing as people travel from abroad and many have accommodation that is on a Saturday to Saturday rental. Generally people book about 12-18 months prior to their event.

2. CANCELATIONS

WEDDINGS SOMETIMES NEED TO BE CANCELLED. WE STRONGLY RECOMMEND THAT ALL COUPLES TAKE OUT COMPREHENSIVE WEDDING INSURANCE TO PROTECT THEMSELVES FROM ANY COSTS IF THEY NEED TO CANCEL.

A. THE CUSTOMER(S) MAY CANCEL THIS BOOKING AT ANY TIME BY GIVING WRITTEN NOTICE TO VANGELIS PETALIAS PICTURES

B. REFUNDS ARE ONLY AVAILABLE IF IT IS REQUESTED IN WRITING AND SENT BY RECORDED DELIVERY WITHIN SEVEN DAYS OF BOOKING ONLY. A 15% FEE OF THE FULL BOOKING PRICE WILL BE CHARGED FOR ADMINISTRATION PURPOSES

C. CANCELLATION CHARGES ARE AS FOLLOWS;
1. MORE THAN 90 DAYS PRIOR TO THE DATE = BOOKING FEE ONLY.
2. 90 DAYS TO 30 DAYS PRIOR TO THE DATE = BOOKING FEE PLUS HALF THE REMAINING COST.
3. LESS THAN 30 PRIOR TO THE DATE = FULL AMOUNT.

D. CANCELLATION OF THE EVENT BECAUSE OF TRAVEL RESTRICTIONS FROM COUNTRY TO COUNTRY DUE TO COVID-19

VANGELIS PETALIAS PICTURES IS KEEPING ANY AMOUNT IS GIVEN TILL THE DAY THE CUSTOMER(S) INFORM HIM BY EMAIL, ABOUT THE CANCELLATION. THEN VANGELIS PETALIAS AND THE CUSTOMER(S) HAS TO FIND A NEW DATE TOGETHER. IF THAT IS NOT POSSIBLE THEN 1 OF 2 ACTS HAVE TO BE DONE:

1) VANGELIS PETALIAS PICTURES KEEPS THE AMOUNT RECIEVED TILL THE DAY IS INFORMED ABOUT THE CANCELLATION AND THE CUSTOMER(S) HAS PRIORITY IN BOOKING A NEW DATE FOR THE EVENT AND VANGELIS PETALIAS PICTURES KEEP THE SAME AGREED PRICE AS BEFORE, EVEN THE NEW DATE IS FOR THE NEXT YEAR OR WHATEVER.

2) OR VANGELIS PETALIAS GIVES A FULL REFUND , BUT HE CANNOT GUARANTEE, THAT HE WILL BE AVAILABLE FOR ANY NEW DATE OF THE CUSTOMER(S) EVENT AND HAVE THE SAME PRICE FOR HIS SERVICES.

E. FORCE MAJEURE

IF VANGELIS PETALIAS PICTURES CANNOT PERFORM THIS AGREEMENT DUE TO ILL HEALTH, FIRE, CASUALTY, STRIKE OR OTHER CIVIL DISTURBANCES, ACTS OF GOD, INCLUDING BUT NOT LIMITED TO, ROAD CLOSURES, SEVERE TRAFFIC, FIRE, TERRORISM OR OTHER CAUSES BEYOND THE CONTROL OF THE PARTIES, THEN WE MAY OFFER THE SERVICES OF A REPLACEMENT VIDEOGRAPHERS OF EQUAL SKILL AND PROFESSIONALISM. HOWEVER IT MAY PROVE DIFFICULT OR IMPOSSIBLE TO FIND A SKILLED REPLACEMENT VIDEOGRAPHER AT SHORT NOTICE OR AT THE SAME PRICE. IN THE EVENT OF A FORE MAJEURE CANCELLATION BY VANGELIS PETALIAS, OUR LIABILITY SHALL BE LIMITED TO A FULL REFUND OF ANY BOOKING FEES AND ANY FURTHER FEES PAID FOR SERVICES..

3. FINAL PAYMENT

THE FINAL PAYMENT HAS TO BE DONE 20 DAYS PRIOR TO THE CUSTOMER REQUESTED DATE OF THE EVENT.

4. FILMING OR PHOTOSHOOTING DAY.

A. ANY VARIATIONS IN THE TIMES, DATES, OR TO THE PLANNED EVENT THAT MAY IMPACT ON THE BOOKING FORM SHOULD BE COMMUNICATED TO VANGELIS PETALIAS PICTURES AS SOON AS POSSIBLE.

B. THE CUSTOMER(S) MUST OBTAIN PERMISSION TO FILM THE MARRIAGE SERVICE AND THE CUSTOMER(S) IS ALSO RESPONSIBLE FOR ANY FEES LEVIED AT THE VARIOUS LOCATIONS.

C. THE CUSTOMER(S) MUST ALSO SEEK PERMISSION FROM ANY OTHER VENUE WERE FILMING WILL BE REQUIRED.

D. ARRANGEMENTS SHOULD BE MADE FOR ALL VENUES TO BE ACCESSIBLE BY VANGELIS PETALIAS PICTURES AT LEAST ONE HOUR BEFORE THE TIME OF EACH EVENT; THIS IS TO BE ARRANGED BY THE CUSTOMER(S).

E. WE AIM TO BE DISCREET WHILST FILMING BUT IN LOW LIGHT CONDITIONS ADDITIONAL CAMERA-MOUNTED OR FREE STANDING LIGHTING MAY BE REQUIRED.

F. COVERAGE WILL BE AS THE CAMERAMAN’S PROFESSIONAL EXPERTISE DETERMINES AND NO ONE SCENE WILL BE DETERMINED MORE IMPORTANT THAN ANOTHER. WHILE EVERY EFFORT WILL BE MADE TO GET THE BEST POSITION FOR THE CAMERA(S) TO FILM THE EVENT THIS MAY NOT ALWAYS BE POSSIBLE IF RESTRICTIONS ARE IMPOSED UPON US ON THE DAY. VANGELIS PETALIAS PICTURES CANNOT GUARANTEE COVERAGE OF ANY PARTICULAR INDIVIDUAL OR GROUP DURING THE DAY.

G. YOU SHOULD KNOW THAT VANGELIS PETALIAS PICTURES USE SUNLIGHT AND NO HOUSE LIGHTING SO KNOW THAT WE WILL NEED TO OPEN ALL OF THE WINDOWS AND THAT WE PREFER TO USE OPEN AREAS OF THE HOUSE. IF THE WEATHER ALLOWS AND THERE IS ENOUGH SPACE OUTSIDE YOU SHOULD CONSIDER MAKING THE PREPARATIONS AT YOUR GARDEN AS BY EXPERIENCE THE RESULTS WILL MUCH BETTER.

H. WE USE BROADCAST QUALITY WELL MAINTAINED EQUIPMENT, HOWEVER WE WILL NOT BE LIABLE FOR ANY RADIO SIGNAL LOSSES, BATTERY FAILURES, EQUIPMENT FAILURE AND OR MATERIAL DEFECTS, WHICH ARE BEYOND OUR CONTROL. IN THE UNLIKELY EVENT OF A TOTAL VIDEO FAILURE OUR LIABILITIES ARE LIMITED TO A REFUND OF ALL AMOUNT PAID BY THE CLIENT(S).

EVERY EFFORT IS MADE TO ENSURE PERFECT COLOUR AND LIGHTING REPRODUCTION, BUT CERTAIN CONDITIONS MAY NOT BE ACCURATE SUCH AS MIXED INDOOR AND EXTERNAL LIGHTING, HARD SHADOWS, AND LOW LIGHTING CONDITIONS. WITH THESE FACTORS BEYOND OUR CONTROL, WE WILL ENDEAVOR TO PRODUCE THE BEST IMAGE POSSIBLE. IN THE CASE THAT A PARTICULAR SEGMENT OF THE EVENT IS EITHER NOT RECORDED, PARTIALLY RECORDED, OR NOT A PART OF THE FINAL EDITED FILM, IT IS AT THE SOLE DISCRETION OF VANGELIS PETALIAS PICTURES. IF SOMETHING OCCURRED AT THE WEDDING THAT THE CLIENT DOES NOT WANT TO APPEAR ON THE FINAL FILM, THE CLIENT MUST INSTRUCT VANGELIS PETALIAS PICTURES IN WRITING BEFORE POST PRODUCTION BEGINS.

VANGELIS PETALIAS PICTURES ARE A VIDEOGRAPHY AND PHOTOGRAPHY TEAM CONSISTING OF NUMEROUS CAMERA OPERATIVES. UNLESS OTHERWISE INSTRUCTED WE USUALLY COMPLETE EACH WEDDING WITH JUST ONE VIDEOGRAPHER. WE WILL ALLOCATE YOUR VIDEOGRAPHER BASED ON AVAILABILITY AND LOCATION.

THE CLIENT MUST PROVIDE A SAFE WORKING ENVIRONMENT AND IS RESPONSIBLE FOR ANY DAMAGE TO OUR EQUIPMENT BY THEIR GUESTS AND WILL BE LIABLE TO PAY SUCH EXPENSES FOR REPLACEMENT OR REPAIRS. IN RESTRICTIVE CONDITIONS SUCH AS RAIN, EXTREME TEMPERATURES AND HUMIDITY, ADEQUATE SHELTER MUST BE PROVIDED TO THE CINEMATOGRAPHER.

5. PHOTOGRAPHY

COPYRIGHTS

A. THE IMAGE RIGHTS REMAIN WITH VANGELIS PETALIAS. THE CLIENT HAS THE USAGE AND REPRODUCTION RIGHT OF THE PICTURES. PLEASE WHEN THESE IMAGES ARE PUBLISHED BY THE CLIENT ON THE INTERNET,
A CLEAR INDICATION OF THE PHOTOGRAPHER IS REQUESTED, LIKE: PHOTOS OF VANGELIS PETALIAS PICTURES, OR WWW.PETALIAS.COM, OR A LINK TO MY PROFILE WWW.FACEBOOK.COM/PETALIAS OR TAG ME BY FACEBOOK PAGE OR INSTAGRAM ACCOUNT @VANGELIS_PETALIAS

B. THE CLIENT AGREES AUTOMATICALLY WITH THE BOOKING THAT VANGELIS PETALIAS MAY USE THE RESULTING IMAGES TO PORTFOLIO PURPOSES (COMPANY’S OWN WEBSITE, BLOG, AFFILIATE SITES, WEDDING PORTALS). BECAUSE HE RESPECTS PRIVACY, PLEASE SEND US A NOTE, IF THIS IS NOT DESIRED. OF COURSE, VANGELIS PETALIAS PICTURES IS AWARE OF THIS WISH, BUT PLEASE BEAR IN MIND THAT FOR HIM A GOOD PORTFOLIO IS EXTREMELY IMPORTANT AS A PHOTOGRAPHER. THEREFORE, HE TAKES THE LIBERTY, IN THIS CASE, TO RAISE THE REPORTAGE COSTS BY 20%, IF HE CAN’T PUBLISH YOUR PICTURES.

PHOTOS EDITING

VANGELIS PETALIAS PICTURES WORKS EXCLUSIVELY IN RAW FORMAT TO HAVE THE BASIS FOR OPTIMUM QUALITY. THEREFORE, POST-PROCESSING OF IMAGES IS UNAVOIDABLE AND UNDERSCORES HIS PERSONAL STYLE. RAW FILES WILL NEVER BE DELIVERED FROM HIM. HE SETS MIN. 400 IMAGES IN JPG FORMAT IN HIGH RESOLUTION (15 MEGAPIXELS) TO USB STICK AVAILABLE. THE DELIVERY OF THE IMAGES IS CARRIED OUT AS SOON AS POSSIBLE, BUT THE LATEST 90 WORKING DAYS.AFTER THE EVENT DATE.

VANGELIS PETALIAS PICTURES IS AN IMAGE COLLECTOR AND HE BELIEVE THAT NATURAL PICTURES ARE THE BEST. HE ONLY DO BASIC EDITING IN HIS PICTURES AND FIX THE COLOURS AND THE TECHNICAL MISTAKES BUT HE DOES NOT DO ANY KIND OF PHOTOSHOP TO PEOPLE FACES, BODIES OR REMOVE ANY DIRTS ON THE WEDDING DRESS ETC… IF YOU GOT SO DIRTY AT YOUR WEDDING DAY YOU SHOULD REMEMBER THAT! 🙂

FINAL PRODUCT DELIVERED IS STORED WITH SAFETY BY VANGELIS PETALIAS PICTURES FOR 6 MONTHS AFTER THE DELIVERY . ONCE SEND OUT, AFTER THESE 6 MONTHS THE DELIVERED MATERIAL IS NOT GUARANTEED TO BE SAFE AND STORED.

POSTAL COSTS OF SENDING THE ALBUMS OUTSIDE GREECE, ARE NOT INCLUDED IN ANY PRICE

6. VIDEO

A. VANGELIS PETALIAS PICTURES WILL ENDEAVOR TO BUILD YOUR FILMS AROUND ANY SPECIAL REQUESTS MADE WITHIN THIS BOOKING FORM, BUT SUCH REQUESTS ARE NOT BINDING INSTRUCTIONS. ARTISTIC INTERPRETATION CANNOT BE GUARANTEED BUT EVERY ATTEMPT WILL BE MADE TO COMPLY WITH THE CUSTOMER(S) WISHES. VANGELIS PETALIAS PICTURES WILL NOT BE HELD RESPONSIBLE FOR SCENES NOT INCLUDED DUE TO INCLEMENT WEATHER OR OTHER CONDITIONS OUTSIDE OF VANGELIS PETALIAS PICTURES CONTROL.

A.2 ONLY 3 CHANGES CAN BE REQUESTED BY THE CUSTOMER BEFORE THE FINAL EDIT.

B. ANY FINAL EDITING DECISIONS ARE OF THE SOLE DISCRETION OF THE VANGELIS PETALIAS PICTURES.

C. ANY CHANGES REQUESTED ON THE FINAL COPY ONCE SENT OUT WILL BE SUBJECT TO A FURTHER CHARGE.

D. ADDITIONAL COPIES WILL BE SUPPLIED AT CURRENT RETAIL COSTS.

E. ANY LOSS OR DAMAGE OF MATERIAL OR SOFTWARE (I.E. VIDEO AND/OR AUDIO SUPPLIED BY THE CUSTOMER(S) IS LIMITED TO THE COST OF THE MATERIAL MEDIA ALONE. NO CONSEQUENTIAL LOSS IS ACCEPTED BY VANGELIS PETALIAS PICTURES.

F. IF A CUSTOMER(S) SUBMITS ANY MEDIA TO VANGELIS PETALIAS PICTURES FOR INCLUSION IN THE FILM, COPYRIGHT CLEARANCE IS THE RESPONSIBILITY OF THE CUSTOMER(S) OTHER THAN MUSIC COVERED IN PARAGRAPH (E).

G. COMPLETION IS USUALLY WITHIN 80 – 120 WORKING DAYS THE MOST FROM THE DATE OF THE EVENT .

SUBJECT TO PARAGRAPHS (6.H.1 AND 6.H.2) .1. THE CUSTOMER(S) SUPPLIES VANGELIS PETALIAS PICTURES ALL ITEMS REQUIRED TO COMPLETE THE VIDEO BEFORE THE EVENT DATE. 2. IF AFTER 3 MONTHS FROM THE DATE OF THE EVENT, THE ITEMS AND, OR INFORMATION REQUIRED TO FINISH THE VIDEO IS NOT FORTHCOMING, THEN THE SERVICE WILL HAVE EXPIRED AND AN ADDITIONAL FEE WILL BE MADE FOR ANY SUBSEQUENT EDITING.